Agreements and FAQ
Alcohol
HJC reserves the right to refuse or stop alcoholic beverage service to any individual or group at any time. The facility is required to enforce liquor laws as regulated by the state of California.

No alcoholic beverages will be served to anyone under the age of 21. HJC and catering partners reserve the right to refuse alcohol service to anyone.

No Alcohol is allowed to be taken off of the premises.

Catering

Catering Services may be provided by one of the approved, full-service caterers. Food and beverage minimums may apply.

All caterers must haul away all trash from the event. The select caterer will be responsible for setting the tables and chairs provided by HJC/client/rental company and restacking at the conclusion of the event.

Damage and Liability

HJC and their agents and partners assume no responsibility for damages or loss of any merchandise or materials brought on the property at any time. The client is liable for all damages, expenses and losses including theft and property loss, caused by any person attending, or providing services connected with the client’s use of the facility. Replacement value may be used by HJC to determine the damage. Any loss or damage to the facilities caused by guests and/or staff hired by the client may result in additional damage fees.

Deliveries & Pick ups

Deliveries to the HJC relating to the scheduled event must be delivered and picked up within the contracted event hours. All vendors must load and unload in the designated area.

Load In | Out

Event load in/out should take place during the time specified in the Event Form Agreement and be completed no later than the agreed upon time. Additional charges will be applied if the events load in/out takes place outside of the specified time. Specific areas will be designated for deliveries, unloading/loading, parking and event set up.

Vendors of the event must arrange delivery time in advance of the event set up or they may be delayed due other scheduled activity.

Noise Limits

Amplified music must be kept at a reasonable level. Volume control will be at the discretion of HJC management. All outdoor activity must conclude by 10:00pm. At this time all event activity must move inside with doors shut due to city and county noise ordinances.

HJC reserves the right to inspect and control all private events, including the right to monitor and control noise levels. If the client or client’s vendors violate the noise limits and requests by the HJC, the results will be early closure or immediate end of the event.

Photography

For promotional purposes, the HJC reserves the right to take a limited number of royalty-free photographs of the user’s activities in the HJC. Such photographs shall be the HJC sole and exclusive property for the full copyright term, provided, however, that the HJC shall have the sole responsibility for being diligent in obtaining any clearances, release and consent necessary for the HJC use of such photographs.

Restrictions

HJC facility and grounds shall not be used for any unlawful purpose. The HJC reserves the right to refuse use of the facility and grounds to any organization or individual in the event that a program or its content does not comply with the HJC policies and guidelines. Plans for facility use must be discussed and/or submitted by the user to the HJC prior to contracting.

Safety & Security

For the safety of the client, all guests and guests of the client are permitted to have access to the contracted use space. Any non-contracted spaces are off-limits at all times.

HJC reserves the right to require the client, at client’s expense, to hire additional security personnel for the event should HJC determine it would helpful to ensure safety and traffic control.

Any loss or damage to the facility caused by guests, associates and/or staff may result in a damage assessment fee.

Children must be supervised at all times and staffing may be required in designated areas.

The HJC exercises the right to inspect and control all guests, vendors and associates, including but not limited to monitoring noise levels. HJC prohibits the use of any illegal activity or actions deems inappropriate.

The HJC will not be responsible for personal property, displays, exhibits, equipment or other items lost, stolen, or damaged in or around the HJC.

Set-up | Cleanup

All personnel/vendors connected with the event may not be on the premises prior to or after scheduled set up / clean up times, unless previously arranged with HJC. The client may be charged an hourly rate for additional time needed. Cleanup is the responsibility of the client. Items not removed immediately following the event, will be disposed of with no liability to HJC and could result in charges against the client. HJC is not responsible for any lost or stolen items.

After an event, users must leave the building and grounds clean, and clear of debris and trash and in at least as good condition as it was found at the commencement of the event. Trash must be bagged and removed by the caterer.

All rental equipment and materials must be removed from the rental area. Rented items must be properly placed in the designated area and ready for pick up. Charges for cleanup and removal may be assessed if premise is not left clean and clear.

Smoking

HJC is a non-smoking facility. Smoking of cigarettes and cigars may be permitted only in designated outdoor areas.

Vendor Management

HJC must approve all vendors and must receive a list of all participating vendors with appropriate contact information (phone number, email, name of party, etc.) before 4 days of event. The client is responsible for all vendor activity during the site tours, walkthroughs, setup, event and removal.

All deliveries must be arranged prior to the event day and the delivery time approved if it falls outside of the contracted rental time. All vendors and supplies must be picked up at the conclusion of the event, unless prior arrangements have been made.

Policies are subject to change without notice.